Saturday 12^th June 2010

Welcome to SheActive Every Woman’s Duathlon 2010. We hope you all experience a fantastic day and make our event a regular in your fitness calendar. Remember the emphasis is on participation and personal achievement. Do your best! Our thanks to those who are supporting and raising funds for our chosen charities, Ovarian Cancer Action and Seeking a vaccine Against Breast Cancer. Events like ours would not be possible without the support from our sponsors and volunteers both of whom have contributed to making this a wonderful event. Don’t forget, we will have a photographer taking photographic proof of your participation, which will be available from our website. Finally, please bring along your family and friends to support you, and enjoy the park facilities which the Bucklers Hard have so kindly allowed us to use. See you all on Saturday 12^th June.

Warm regards,
Gina Naude

Race Director

CONTENT:                                                                                             

1. Event Day Check List

2. Getting There & Parking

3. Arrival & Registering

4. Every Woman's Duathlon Briefing

5. Start Times

6. Run/walk Route

7. Transition Run/walk -bike

8. Bike Route

9. Transition Bike-Run/walk

10. Finish

11. Collection of Equipment

12. Spectators

13. Facilities

14. Medical Team & Marshals

15. Event & Park Rules & Safety

1. EVENT DAY CHECKLIST

2. GETTING THERE:

DIRECTIONS :                                 
Buckler's Hard,
Beaulieu,
Brockenhurst, 
Hampshire, 
SO42 7XB

Buckler's Hard is situated in the south of England, in the New Forest between Bournemouth and Southampton, with easy access from London and the Home Counties. 
By Road
M27 exit junction2, follow the brown and white tourist signs towards Beaulieu. At Beaulieu Village, follow the brown and white tourist signs to Buckler's Hard.
By Rail
Take the train from London Waterloo to Brockenhurst

PARKING

There is plenty of parking available onsite. Please follow the signs to the event car park.

3. ARRIVAL & REGISTERING

Registration desk will be open from 7am until 8.15am. On arrival please follow signs towards the registration area, where you can register  and get  any further information for the day. Your event numbers will be posted out to you approximately 2 weeks before. It is a good idea to write your name and any allergies on the reverse of your number. Attach your number to the front of your shirt securely with 4 safety pins. You will also receive 2 stickers with your number on, one is for the front of your bike helmet and one for the front of your handlebars.  Please only rack your bike in the transition area once you have registered, you will not be allowed to enter without your number. Marshals will be here to secure this fenced off area, but your belongings are left here at your own risk. Please make a mental note of where you have racked your bike in the morning, as there will be lots of other bikes that look like yours! Please allow yourself some time to familiarise yourself with the layout and the bike and run entry and exit points (also see map attached). Don’t worry we will be there to help you!

4. PRE RACE BRIEFING

Please could all participants be ready for the briefing at 8.30am. This will be very helpful for you to understand how everything will work throughout the event, it is very important that you are present for this as we will go through routes, safety details and any changes

5. START TIMES

The first group is starting at 9.00am and each group will be set off in waves of approximately 3 mins between each. You will be informed of your start time at registration. Please make sure you are ready and in position for your start.

6. RUN/WALK ROUTE

Each wave will begin at the start point at the top field of Bucklers Hard. You will take the path down towards the water, the route then cuts between the boat yards and takes you along a shady wooded path until the turn around point, where you then head back towards transition. If you are taking part in our ‘Challenge Yourself Distance’, continue to the 2^nd turnabout point. There will be marshals and signs all along route, so there will not be any confusion!

7. TRANSITION RUN/WALK – BIKE

Marshals and cones will direct you into the transition area from your run following the ‘RUN IN’ signs. Please take care as this may be a busy area. Put your helmet on before you take your bike off the rack, walk/jog with your bike towards the ‘BIKE OUT’ sign, until reach the point where you will be informed you can mount your bike and begin cycling. Do not get on your bike until you reach the ‘Bike Mount’ sign!! Please take care and pay attention to where you are going. Take extra care when starting off, being very mindful of other cyclists around you.

8. BIKE ROUTE

Only mount your bike at the designated point, as directed by the marshals and the ‘BIKE MOUNT’ sign. This can be a busy area, so please do not rush. Coming out of transition, this is a junction open to general traffic, so please take extra care and always abide by the Highway Code. Marshals will be there to assist you where possible but they will not be able to stop cars, so please obey their instructions. Please slow down when turning into junctions. Every participant must wear a cycle helmet, NO HELMET MEANS NO CYCLING. Bikes should never be ridden in the transition area. Only follow the marked course and direction of the marshals. We suggest that you carry water on your bike if you have a bottle holder. Route description to be confirmed.

9. TRANSITION BIKE – RUN/WALK

You must get off your bike at the dismount point. You will be directed into transition area by marshals, signs and cones, where you will rack your bike and helmet back in the same place. Proceed towards the ‘RUN OUT’ sign and back out for your last lap of the same run route.

10. FINISH

On completion of your last lap of the run, you will be guided to the finish line to collect your well earned medal, goody bag and much needed water.

11. COLLECTION OF EQUIPMENT

When collecting your kit from transition, please consider those who are still participating, always give them right of way. You will only be able to enter the fenced off transition area with your official race number on you. 

12. SPECTATORS

It is a great motivator for you to have friends and family attend the event with you. Bucklers Hard is a great place to spend a Saturday morning. We would kindly ask spectators not to drive or walk along the bike route whilst the event is taking place, as this route needs to be kept as traffic free and safe for our women as possible. The best area for spectators is around transition and start/finish, where you can catch as lot of the action. Also heading down towards the water alongside the run route is a great place to relax and cheer on the runners.

13. FACILITIES

Buckler’s Hard is a place for relaxation, exploration and of course Shock Absorber Every Womans Duathlon, you can also enjoy morning coffee, light lunches, all day snacks, and clotted cream teas are a few of the delicious items that can be enjoyed in the Captains Cabin Café, or outside on the terrace. There will also be a delicious bbq available at discounted prices on showing your medal.

Toilets
Toilet facilities are available next to the Cafe, in addition we will have porta loos in the transition area for our participants only.

Accommodation
There is a vast range of accommodation available within the New Forest area and within the immediate surroundings of Buckler’s Hard. The New Forest Tourism website has searchable list of lots of places to stay.
Check out http://www.thenewforest.co.uk/wheretostay.html

14. Medical Team & Marshals

St Johns Ambulance will be situated at the registration point, and are there for you should need them. 
We have a team of marshals who are here to help and guide you through the day. Please respect them and always follow their directions. They are there to assist you where possible but they will not be able to stop cars, so please obey their instructions. If you are bringing family or friends to the event, and they would like to help out, please let us know. We are always looking for volunteers to help out with all aspects of the day.

15. Event Rules & Safety

Please write your name and any blood group and any allergies, medical conditions on the back of your event numbers.

Always abide by the Highway Code and keep to the left on the bike route

Entry fee is non refundable.

All bikes must be road worthy.

Every participant must wear a cycle helmet, NO HELMET MEANS NO CYCLING.

Participants are responsible for your own equipment.

Marshals are there to assist you where possible, they will not be able to stop cars, so please obey their instructions.

Music or use of mobile phones is NOT permitted whilst participating (unless emergency).

First Aid is provided by St. Johns Ambulance.

Participants only are allowed within the transition area.

Bikes should never be ridden in the transition area.

Please ensure you are familiar with the entire course. Map and directions are attached

Only follow the marked course and direction of the marshals.

Only mount your bike at the designated point, as directed by the marshals.

We suggest that you carry water on your bike if you have a bottle holder.

Please report any accidents to the registration point and of course St Johns are there to help you if needed.

You must register first before racking your bike in transition area to obtain your number.